The National Sporting Library & Museum (NSLM) in Middleburg, Virginia seeks a Development Associate. This position focuses on the NSLM’s membership program, oversees the organization’s CRM database, assists with planning and execution of special events, and oversees digital communication through eblasts and social media. The Development Associate will be detail-oriented with the ability to meet deadlines, have excellent computer skills, and be a strong writer.
Coordinate timely mailing of membership renewal reminders and thank you letters for all donations
Maintain donor database through data entry for membership renewals, donations, ticket purchases, event attendance, etc.
Write solicitation and thank you letters, newsletter articles, materials for sponsorship solicitations, etc. as directed by the Associate Director for Development
Provide mailing lists to Marketing Manager for newsletters, event invitations, etc.
Provide member email addresses for MailChimp
Assist with donor pipeline management
Monthly updates to member listing on NSLM website
Assist with gift membership program
Weekly updates to membership list provided for Front Desk Staff
Assist with Annual Appeal Campaign
Research prospects for membership and sponsorship
Contact members to ensure their information is up-to-date
Assist with tax acknowledgement letters
Work collegially with other NSLM staff members to benefit programs to support NSLM membership
Provide support for Corporate Membership Campaign
Oversee SITK (Stay in the Know) cards
Utilize all NSLM events to raise awareness of the membership program and increase member numbers
Provide assistance for Open Late concert series, donor dinners, and exhibition opening receptions
Coordinate food and beverages for all exhibition openings and educational programs (Coffee with the Curator, lecture receptions, etc.)
Assist with Polo Classic
Coordinate online ticket sales through database
Coordinate parking pass and ticket mailings
Coordinate event volunteers
Coordinate all kitchen needs (tablecloths, liquor cabinet, plastic ware, etc.)
Digital Marketing (20%)
Coordinate all email communications from organization, to include bi-monthly eblasts about upcoming events and programs, Polo event sales promotion, press releases, etc.
Oversee NSLM social media channels, esp. Facebook and Instagram, and use these to promote the organization, exhibitions, and all special events and educational programs
Assist Marketing Manager with adding special events and programs to NSLM’s website
Collect mail from Post Office daily
Timely return of emails and phone calls
Proofread materials including Newsletter, donor listings, invitations, brochures, catalogues, wall label text, etc.
Work schedule: 9:00am to 5:00pm, Monday through Friday. Additional hours will depend upon events scheduled. Rotating weekend work schedule (on average, 6 weekends per year).
1-2 years work experience
Excellent computer skills, including expertise in email, calendaring, Microsoft Office Suite (esp. Excel), mail merge, picot tables, and Google Docs
Experience with social media (esp. Facebook and Instagram) and digital communication tools (NSLM uses MailChimp)
Detail oriented with ability to work independently with multiple priorities and deadlines
Strong interpersonal skills
Well versed in phone etiquette
Bachelor’s degree in history, art history, museum studies, or a related subject area
3+ years experience in a customer/donor facing role
Experience in non-profit development, esp. at an art museum
CRM database experience (NSLM uses eTapestry)
Experience with CMS systems (NSLM uses Expression Engine)
Knowledge of Abode Creative Suite
Must be able to perform the duties of the position, including the ability to stand and sit for extended periods of time, and to lift up to 30 pounds
To apply, send resume, cover letter, three references, and writing sample to email@example.com. For full consideration, apply by April 21, 2019. No phone calls please.
Additional Salary Information: Compensation:
$38,000 to $43,000 annual salary
50% employer paid health insurance
IRA retirement plan with 3% match
10 days vacation, 7 days sick leave annually
About National Sporting Library & Museum
The National Sporting Library & Museum in Middleburg, Virginia, is dedicated to preserving, promoting, and sharing the literature, art, and culture of equestrian, angling, and field sports.
Founded as the National Sporting Library in 1954, by George L. Ohrstrom, Sr. and Alexander Mackay-Smith, the institution has expanded to become a library, research facility and art museum with over 26,000 books and works of art in the collections. The John H. Daniels Fellowship program supports research and includes scholars from around the world. Information is shared through exhibits, lectures, seminars, publications and special events. Many of the programs are free and open to the public.
The Library and Museum are located in the beautiful historic village of Middleburg, Virginia. The NSLM consists of two buildings on the same campus. The Library, built in 1999, was designed to provide facilities for book stewardship and research. It has the Forrest E. Mars, Sr. Exhibit Center and the Founders’ Room for public events. While primarily a research center, the Library is open to the public. The historic building, Vine Hill, also located on the campus, was once occupied by the Library. Vine Hill has been renovated and expanded to house the new art Museum.